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Why is Document Scanning Important?
Studies have demonstrated that in
paper-based systems, workers waste approximately 20% to 40% of their
time searching for documents. Lost or misplaced paper files are a common
problem with potentially disastrous results. The following statistics on
document management are alarming:
- * 90% of all corporate memory exists on paper.
- * Of all documents that get handled daily
in an average office, 90% are just shuffled.
- * The average document gets copied 19 times.
- * Companies spend $20 in labor to file a
document, $120 in labor to find a misfiled document, and
$220 in labor to
reproduce a lost document.
- * 7.5% of all documents get lost, 3% of the remainder get misfiled.
- * Professionals spend 5-15% of their time reading information, but up to 50% looking for it.
- * There are over 4 trillion paper documents in the U.S. alone growing at a rate of 22% per year.
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- (Source: Coopers & Lybrand)
What Are The Key Benefits To Scan123?
- Fifteen-minute trips to the
file room are reduced to seconds with just the click of a mouse button. Documents remain safe,
secure and immediately accessible when needed. No more physical document storage costs.
Human labor is reduced and a whole host of IT related expenses go away
completely. We offer you freedom from the burden of constantly shuffling paper documents.
With Scan123, Where Are My Files? - You never need to worry about your files. The copies we
retain for hosting are stored on redundant servers behind secure fire walls and protected
with a physical security system that insures that only authorized persons can gain
access.
What Do My PCs Need In Order To Use Scan123?
- As long as your PC is running Windows XP or later, and can access the
Internet you are nearly done. We make recommendation as to the scanner you need.
Then we provide you with a small program
that you install onto the pc stations you wish to 'scan' from and that's it!
Don't waste money shuffling paper when Scan123 Web-Storage can offer a better solution
that reduces your costs. Out-sourcing your scanning means a much higher cost.
Scan123 Web-Storage is a much easier decision since we present a solution that lowers the
cost of document care.
Why Do I Need Scan123?
- Paper documents stored in file cabinets
represent wasted labor and security risks. Besides being vulnerable to fire,
theft, simple misplacement and other losses, only one person at a time can
use the information. Also, failure to comply with the FTC Records Disposal Rule
could result in Federal and State penalties up to $2,500 and $10,000 for the ECOA.
(Read more Here)
By converting your files to digital images and allowing
Scan123 to house them on our secure servers, you allow simultaneous
world-wide access to that information, 24 hours a day, by authorized
personnel. No more copiers, courier or fax machines needed!
How Do I Find Documents With Scan123? -
After identifying yourself to the Scan123 server,
personnel can perform searches for documents to which they have been
granted access to. Each document is indexed by criteria that you determine is appropriate.
This might be RO numbers, account numbers, text fields, and more.
You can search for documents using these key fields and then view the resulting "hits".
The Adobe Acrobat viewer has useful tools for zooming, printing, faxing and e-mailing
of documents directly from the browser.
Do My Costs Go Up As More Employees Start Looking Up Documents? -
NO! We don't charge for "clicks". In fact, we believe that more users
means more commitment to Scan123. We do everything we can to provide the
power and performance that makes every person in your organization satisfied with
our service. That is the best way to bring you back - year after
year. You are only charged an affordable monthly rate for Scan123 use.
OK, I'm Interested. What's Next?
Please Contact us here or call 1-888-481-3727 for a free consultation. We can get you started right away!
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